B.     Recognitions: Employee of the Month - Kyle Gubler

C.     Presentations:

D.    Appointments:

E.     Consent Agenda: (Items on the consent agenda may not require discussion. These items will be a single motion unless removed at the request of the Mayor or City Council.)

1.      Declarations of conflict of interest

2.      Agenda

3.      Minutes: July 7, 2010 regular meeting and July 22, 2010 special meeting minutes

4.      Review Invoices and Checks: $195,741.88

F.      Committee Reports: Planning Commission, Water Board, Sewer Board, Fire District

G.    Citizen Comment & Request for Future Agenda Items: No action may be taken on a matter raised under this agenda item. This item is reserved for items not listed on this agenda. (Three minutes per person.)

H.    Public Hearings:

I.       Business:

1.      Resolution R-2010-17: Set Mil Levy FY 2010-2011, Discussion and possible action.

2.      Allied Waste Curb Side Recycling Program Jason Godfrey: Discussion and possible action.

3.      Water Bill Penalty Waiver Request-Nancy Williams 267 N. State: Discussion and possible action.

4.      High Desert Holdings, LLC Request: Payment of park impact fees to High Desert Holdings from Riverwood Estates. Discussion and possible action.

J.       Staff, Mayor, & Council Reports: City Administrator, Public Safety, Director of Operations, Treasurer; Mayor & Council as follows:

Mayor Wilson: Public Safety, animal control, HCAC, Confluence Park, Vision Dixie Committee, Sewer Board

Jensen: Historical Preservation, Youth City Council, Solid Waste

Justice: Planning Commission, Homeland Security/CERT, Confluence Park, ZC3

Beecher: Beautification, Economic Development, Trails Committee

Stratton: Utah Shooting Sports Park, public works, Fire District, Sewer Board, Zoning

Howard: Mosquito Abatement, Recreation, arts & crafts, City Festival,

K.    Adjourn:

In compliance with the American with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify June Jeffery, City Recorder, (435) 635-2581, at least 48 hours in advance.

The undersigned City Recorder does hereby certify that the agenda was sent to each member of the governing body, sent to the Spectrum newspaper,  posted on the State website at http://pmn.utah.gov, posted on the LaVerkin City website at www.laverkin.org

and in the following public places within LaVerkin City limits on this July 30, 2010

These public places being: 1) LaVerkin City office building 111 S. Main; 2) LaVerkin City office building 435 N. Main;

June Jeffery, CMC

City Recorder

Present: Mayor Karl Wilson; Councilmembers Phil Jensen, Scott Stratton, Doug Beecher, Ray Justice, Hugh Howard; Staff: Kyle Gubler, Attorney Kevin Bennett, Chief Lloyd Watkins, Troylinn Benson, June Jeffery, John Postert, Derek Imlay; Public: Jason Godfrey, Tom Kuhlmann, Linda Melin, Wade Beatty, Sheri Beatty, Katie Petersen, Keegan Petersen, Zoe Petersen, Tyler Randall

Meeting Called to Order- 6:00 p.m. Pledge of Allegiance and Invocation by Scott Stratton

Recognitions: Employee of the Month - Kyle Gubler announced Officer Travis Romney as the August Employee of the Month. Today is also Romney's 1 year anniversary. Romney works as patrol, detective and is involved with all child abuse cases.

4^th of July Recognition: Mayor Wilson recognized Sheri Beatty for the work that she did for the city 4^th of July celebration. He supported the spirit of volunteerism and citizen participation.

LaVerkin Royalty Washington County Fair Continuous Entertainment: The royalty was unable to attend this meeting and will perform at the August 18^th meeting.

Animal Control Report: Linda Melin reported that as of the end of June there have been over 65 dogs processed  - 45 impounds - mostly running at large and 21 owner surrenders. There have been 49 cats processed - 42 strays and 7 owner surrenders. Two dogs and 15 cats were disposed; 27 dogs and 4 cats were either reclaimed or adopted. There have been total 114 animals processed and 341 licenses given out. The department has responded to 104 complaints since the first of the year, which is on the average with the last couple of years. Jay Claydon has been hired a weekend animal patrol person so response will be better now.

Karl Wilson figured that at $33,000 per year for animal control, and considering revenue, processing would be about $85.00 per animal. He commented that was expensive, but not as much as another process.

Scott Stratton left the meeting.

Consent Agenda: (Items on the consent agenda may not require discussion. These items will be a single motion unless removed at the request of the Mayor or City Council.)

1.      Declarations of conflict of interest

2.      Agenda

3.      Minutes: July 7, 2010 regular meeting and July 22, 2010 special meeting minutes

4.      Review Invoices and Checks: $195,741.88

Planning Commission: Ray Justice reported that the commission met on July 14^th and reviewed the Hillside Ordinance. There were no action items.

Scott Stratton returned to the council meeting.

Water Board: Karl Wilson reported that the Water Board reviewed usage and other water issues. They agreed with moving $50,000 from savings to checking for the water filter project. The project had been approved by the Council and was included in the year's budget. The Water Board is involved with money actions because of the contract with the LaVerkin Canal Company concerning "old money" decisions.

Wilson, Doug Gubler, Kyle Gubler, Derek Imlay will be meeting with the Water District and Hurricane City next week to discuss water usage. It has been suggested that the cities are using more water than rights allow. LaVerkin has calibrated and replaced meters. There has been no change. Possibly losing more water in the LaVerkin/Hurricane line. The Water District is looking to regionalize the water line and charge the cities for water. The downside is loss of control of the line. Wilson will report back to Council on the business of the meeting.

Sewer Board: No representative.

Fire District: Kuhlmann reported that this has been an active summer in LaVerkin. There have been several grass fires that have been kept in check. One structural fire started from an overzealous barbeque. Fire fighters were able to keep the contents of the home salvageable.

The District is in the process of transition with the four cities. He has requested a list of items to be included in surplus, from Kevin Bennett. Notice has gone out for hire of an administrative assistant and an office assistant. That jobs close on the 16^th.

Kuhlmann asked those in attendance to watch for people in heat stroke or other stress. There have been a rash attempted, threatened, and successful suicides (7 last month). He felt that if those statistics were applied to another type of death, it would be alarming.

Citizen Comment & Request for Future Agenda Items: There were no citizen comments.

Resolution R-2010-17: The Council approved a similar resolution last month. It was sent to the county and they discovered that the wrong information had been provided to the city. This resolution rescinds the previous one and sets the appropriate mil levy for Fiscal Year 2010-2011.

Allied Waste Curb-Side Recycling Program: Jason Godfrey discussed recycling and the program available through Allied Waste. Recycling protects resources, and also provides a "feel good" factor to those who recycle. There are currently 900 people in Washington County who pay to recycle. He recognized LaVerkin as a place prone to recycle because of the surrounding natural beauty and pioneer heritage to use up, make it do, or do without.

There are two programs sponsored by Allied for curb-side recycling.

There was discussion about cost. Godfrey expected about $3.30/month or $10.00/quarter if Allied billed. If the city billed, the cost could be about $2.75/month. The city would be free to mark up the cost for administration. Godfrey suggested at least $.50.

There was concern about tracking and the city losing money when residents default on payments. Troylinn Benson stated that the current billing card has a limited number of lines to bill on. Adding this service could require a full-page bill with envelope, which costs more money for postage and materials.

The quoted amount did not include fuel surcharge - that can change annually. Total cost would be about $3.00. First cart would be free, the second would cost $1.00.

A positive side of this recycling process is that everything goes in one bin and is sorted at the Allied plant in Las Vegas.

As an incentive, Allied would look at the amount the city has received from the Solid Waste binnie program the last two years and lock in that much as a donation for the next three years.

Godfrey said that there has been some insignificant opposition to the program, but Allied didn't want to force anything. If people didn't want to participate, they wouldn't have to. They can opt out at any time. If the cart is delivered and the resident doesn't want it, the cart will be picked up and not charged for. There would be a grace period after the cart was delivered. Allied wants to make sure the public relations are good.

Hugh Howard liked the program.

Phil Jensen is conflicted. He likes recycling, but he recently received a bill from another company saying that he would be billed because of an "auto renewal". He doesn't want citizens to perceive that the city is charging them for "another bill they are forced into".

There was discussion that the public needs to be fully educated. Jensen supported the binnies but would be grateful to not have to sort his recyclables. He wanted the program to be as inexpensive as possible.

Godfrey restated Allied's desire to keep their reputation. He suggested that the company would be involved with the mailing notices. Allied would provide a number of notices and the postage giving residents the opportunity to opt out.

Ray Justice uses the binnies extensively. He works to be as paperless as possible. He is concerned about adding another cost to those already on fixed incomes. The blame will come back to the city. He would rather have an "opt in".

Doug Beecher supported the program but would like more detail about notifying the citizens.

Godfrey restated that the city should use Allied to notify. Participation is higher with the opt-out. He expected 75-80%.

There was some discussion about the need for the city to be involved. Godfrey stated that there have been two test areas in Washington County - Santa Clara and Coral Canyon. They are on subscription. Coral Canyon has not been a good model because of transient occupancy. Santa Clara is about 10%. In Utah, Bountiful has been on an opt out program that has been fine. Kyle Gubler will contact the Bountiful city manager about their experience.

Karl Wilson stated that he had been opposed, but had changed his mind if Allied did the billing - no tracking for the city. He agreed with the need for education and would suggest that the council require three mailings for the opt out, include a grace period, and Allied take the bills and the phone calls.

There was some discussion about possible cost and difference between the city handling and Allied handling office concerns. Godfrey believed that Allied would support the city in any direction they wanted to administer the program.

Kevin Bennett wondered what the city involvement would be if Allied billed and collected. He is concerned about city rules and enforcement. There was response that typically the opt out is run through the city with city billing. This would be a co-op situation. If Allied billed, the city would not have a contract, Allied would pull the service if payment wasn't made. Whether the program is done now or not, Allied is working for the future.

Discussion included billing trash collection in two classes - one with recycling and one without to fit the possible new charge on the current billing card. Troylinn Benson and Kyle Gubler will look at that possibility. There was also discussion that the utility billing list is a protected list and would not be released. Allied could pay postage and the city could mail notices.

John Postert and Derek Imlay left the meeting.

Council suggested that staff spend time with Allied to see if details can work out.

Water Bill Penalty Waiver Request: Applicant - Nancy Williams 267 N. State was not in attendance.

High Desert Holdings, LLC Request: Request for payment of park impact fees to High Desert Holdings from Riverwood Estates. Applicant was not in attendance.

City Administrator: Kyle Gubler reported that Amy Gubler had agreed to do the Winterfest Celebration. Skyler Gubler will be building the seed display for the Washington County Fair.

David Bell met with Kyle Gubler concerning the crescent improvement project for the Beautification Committee. He will come back with more details.

There was a conference call concerning the filter project to make sure paperwork is in line for the project to move ahead. Questions have all be resolved.

Since Hurricane has removed their overhead power poles, they may have Christmas decorations that they can't use that LaVerkin may be able to get at a good price.

There was discussion that part of the bond for Hurricane's improvements, paid for new lamp posts. LaVerkin proposed a similar project before Hurricane did, but because the State had just improved the road through town, LaVerkin was put on a waiting list until 2011 for more money. Karl Wilson suggested that the Beautification Committee start to reconnect with UDOT about that.

Public Safety: Chief Watkins said that July statistics are on the website. Activity is up 40% from last year when only Watkins and Kade Hall were on staff. Most calls have been service, traffic crashes, and agency assists. The department is pushing for curfew observance to hopefully cut back burglary and thefts. Officers have been working hard, pulled in a couple of DUIs the last few weeks.

Treasurer: Troylinn Benson informed that Derek Imlay had been called out on an irrigation break. She said that there had been 173 shut off notices sent last month, 91 door hangers, 11 were shut off, with 2 still off - they are owners. She also handed out a financial report for Fiscal Year 2009-10.

Mayor Wilson: Confluence Park had a Hurricane Stake youth activity. They cleared 6,000 lbs of trash. Staff made arrangements for the trash to go to the landfill. Wilson has hiked since then and it looks better. There were over 300 people on the service project. It looks like usage in the Park has gone up since then - there is now more awareness of the area.

Wilson mentioned other items - water flow, cash flow, and internet issues. There was no discussion.

Director of Operations: Derek Imlay returned to the meeting and reported that the irrigation leak had been diverted and would be taken care of the next morning. It was on Jay Lee's property at 15 E. 300 S.

He reported that he and Doug Gubler had walked through the State Street project earlier in the day. There were a handful of odds and ends that still needed to be finished, as well as getting signatures from property owners. It was expected that the contractor would be at the next City Council meeting to finalize the project.

He has had crew out this week with illness - Ashley had pneumonia, Luis was sent home.

There had been two funerals this week. Karl Wilson commented that the new track hoe is working very well - faster and with no damage to head stones.

Randy is spraying weeds.

He complimented the mayor on water project work with meters and reviews. Mayor Wilson discussed configuration of the water system, flow rates and rights. A 4" bypass was discovered in Riverwood in the 12" line. That had been turned off. The 12" line kept the flow rate. The Water District had been concerned about spikes in the flow. It now runs just over 500 gpm. The upper tank has also been turned on. If the lower tank drops, the upper tank will flow into it. Using the Cottam Well water as well. Rights and flow will "totalize" over the year.

Jensen: Solid Waste next Monday. He wondered if the clean up at Gateway would take care of weeds. Discussion that the trailers have been removed. The original agreement with the bank was to get the trailers off. Will probably need to reconnect with bank about the weeds. The bank had the Silver Springs area bladed off.

Justice: No other report. Wondered if the improvements around the elementary school would be completed before school starts next week. Chief Watkins said that he has been told it will be done. They are reconfiguring the road and access into the parking lot, and replacing/widening the sidewalk and corner area next to State Street.

Scott Stratton left the meeting.

Beecher: Beautification Committee also discussed the planned October clean-up. Also discussed Christmas lighting in December. He was not able to attend the County Economic meeting. There are notes in Kyle Gubler's handout report.

Stratton: Not in attendance.

Howard: Will have mosquito abatement training next week.

Minutes taken by June Jeffery

August 18, 2010, Date Approved

Mayor, Karl Wilson

ATTEST:

June Jeffery, CMC

City Recorder