1. Meeting Called to Order

2. Approve Minutes: April 21, 2010 Meeting

3. Youth Conference Request: Deward Stout, Mark Hicken

4. Discussion: Irrigation Line

5. 2007 Confluence Park Plan Review

6. Grant Opportunities Update report: Kathleen Nielson

7. Board & Committee Reports

8. Adjourn

The irrigation line pre-application was submitted with the Department of Natural Resources. They are reviewing it now. Early indication is that DWR is supportive. Will have to work closely with Trail Kreitzer. The concern with this grant is the matching. The line is estimated to cost $207,000 with another $10,000 for restoration and engineering - total $217,000. $30,000 would be available from Quality Growth.

Clark Fawcett arrived.

Nielson would like to request financial support from the entities with vested interest in the park. It was expected that Ash Creek would donate some of the labor, but their commitment looks like sharing the trench. The trench will be expensive because of lava excavation. If the water line doesn't go in with the Ash Creek line, it will be very expensive for this body. 1/3 of the cost will be in materials, 2/3 will be in construction. Construction cost will run about $100,000 short of covering the match. Need to find that much money to fund the grant match. Discussion about cities and agencies giving financial support and depth of vested interests.

Final application is due in by July 12. If the grant focus is changed to restoration because of lack of financial commitment for the irrigation line, it would still be a 100% match. If $30,000 is received, the match is still 100%, but could be in kind - including time, effort, material, work, etc. Discussion that the project will most likely be contractor built rather than "support" construction because of speed for the contractor. Discussion of expected materials and possible bid cost.

Bob Sandberg wondered if the trench would be a county easement. The county attorney and the Ash Creek attorney would need to create an easement document for the trench. He will work to get that going. Sandberg also sent a letter to Paul Heideman to put on the SSD agenda for their approval. It is expected that the SSD board will support a trench agreement. Money participation is difficult from most entities at this time. Sandberg noted that the Habitat Conservation Board didn't support the action with a formal motion but the conversation has been positive in support.

Annette Kleinman wondered if there was a specific dollar amount that should be requested from each city/entity. Nielson stated that the cost of the dual line, except engineering and environmental study, would be $169,000. The cost of installation of the line, because of the difficult soils, makes the cost of the project 30% materials 70% labor, rather than a typical 50% materials 50% labor. The $30,000 would be Quality Growth money, still short about $90-100,000.

Suggestion to write formal request letters and see what comes back in pledges. Clark supported that Hurricane City could do the engineering above and beyond anything else.

Ash Creek will have to bid the process because of the cost, donated labor may add to Ash Creek's cost.

Nielson said that the bid would go out when the grant is moving on. The application has to show that there are ways to pay for the match. There will be no allocation if there is not money available in the time frame. Discussion that the entities would probably have to bid out because of the cost ($125,000). Survey, engineering, mobilization etc. could possibly be aside from the construction.

There was agreement that the letters should go out to all vested/interested entities. Tina Bennett suggested that the general public be made aware of the need for donations. There could be private donations. County could put out a press release. Sandberg will check with county for support - the land is in their name.

Nielson will draw up the letter for entities listed in the 2007 plan: Hurricane, LaVerkin, Toquerville cities; US Fish & Wildlife; Virgin River Land Program; Virgin River Program; Department of Natural Resources; Division of Wildlife Resources; Washington County; Habitat Conservation Preservation; and Washington County Commission. Washington County Water Conservancy District would also be a good contact.

This grant is available yearly, but this is the time to do the project at a lower cost because Ash Creek is already going to be in the ground. They are not as pressured as they were when the project was first discussed because development is down. Need to have strong commitment before July 12. It was suggested that the letter go out the first of next week signed by Karl Wilson on behalf of the Confluence Park board. This would be a one-time donation. Wilson will make calls for private donations. He asked for suggestions from board members. Discussion to contact Bob Lichfield and former property owners - Terry West, Lyman Gubler family, Gordon Wood, and Ken Anderson.

Motion by Clark Fawcett to direct Karl Wilson to sign the pledge letters on behalf of the Confluence Park board, second by Annette Kleinman. Motion carried unanimously.

2007 Confluence Park Plan Review: Wilson brought this item to the table in order to bring notice to the plan and its original process of approval to new support personnel from DWR. This could be an agenda item each meeting. There was discussion that some items could be more defined during the review process - like location of trails. The plan was originally approved by all entities. Hurricane could help with GPS and engineering. Even though the original plan was approved by DWR, they want to see the details because of their responsibility to the property. Coordination needs to be done through them.

The plan can be found on the LaVerkin website.

Page 7 lists priorities. Currently working the top three items. Should review short and long term recommendations. Wilson asked that each person look at the plan and be prepared to bring more specifics forward.

Nielson said that points of contact for the water and sewer line need to be determined. They are in the design, but need to show connection to trail head - proposed extension needs to show in a different place.

Discussion that access control, irrigation line grant, and the submitted parking grant are in the works.

DWR directors Doug Messerly and Bruce Bonebrake should be notified of these meetings and that their representative is not attending. June Jeffery will add their emails to the notification list for agendas and minutes.

May want to give some focus to short-term projects.

Board & Committee Reports:

Kathleen Nielson: Wondered about the rock removal at the 480 S. trailhead. LaVerkin City just purchased a track hoe that will do the job. Staff will be available as soon as a couple of road projects are finished. Will need to make available for emergency vehicles, not regular traffic.

Bob Sandberg: Will be working on fire breaks.

Further Grant Discussion: Ron Wilson may be able to give direction toward restoration grants. The $30,000 would not need to have extra in kind to offset match. SSD will give enough labor for that. Hard costs have to be met with money.

Steve Meismer: Will give class in the park this week.

Karl Wilson: Mayor's hike will be cancelled on Saturday. Two funerals for people who have served on boards for the city for several years - a former city council/planning commissioner; and the current planning commission chair.

Adjourn: Motion to adjourn by Bob Sandberg, second by Annette Kleinman. Motion carried unanimously. 5:55 p.m.

Minutes taken by June Jeffery.

Date Approved, June 16, 2010

Karl Wilson, Chair