Call to Order

Approval of Minutes:  June 15, 2009 minutes

Reports:
A.    Financials
B.    Water usage:
    1.    Culinary Water
    2.    Secondary Water
C.    Delivery Contracts for purchase
D.    Secondary Water Filter System
E.    Secondary Water Grant    

Unfinished Business: 

New Business:

Public Concerns for Council Consideration: Identification of issues for consideration of future meetings.

Board members concerns

Adjourn

Present: Vice Chair Karl Wilson; Board Members: Doug Gubler, Kyle Gubler, Norman Gubler; Derek Imlay, Pat Andregg, Anna Andregg; Staff: June Jeffery

Chair Virgil Bice and Board Member Dan Howard were not in attendance.

Call to Order: Vice Chair Karl Wilson at 6:05 p.m.

Approval of Minutes: Corrections to the minutes: Reports – 3rd line “total” to “fund” equity; Reports- 2nd to last sentence “parks/cemetery”; Reports- 2nd paragraph Chuck “Carney”; Usages- “Irrigation was at” change to “We used”.

Motion to approve the June 15, 2009 minutes with corrections as outlined by Norm Gubler, second by Doug Gubler. Motion carried unanimously.

Reports:
Financials: Water usage: Culinary Water: Secondary Water:
Wilson stated that the first page of the financial handout was the financial detail report as of June 30th of the 2008-09 fiscal year. It is subject to auditors making adjustments. Total equity increase just over $5,000. The second page was the budget line report and is subject to auditors’ adjustments. The third report was Pelorus budget print out. The next report was the irrigation usage and comparison. It showed that every June the city has used 360 acre feet of water. The graph on the next page showed the comparisons of the irrigation water. There was no report for July 2006. July and August are typically the highest usage years. The final graph showed culinary water use through June 2009. The final master meter read was done today – two days early, but allowed for the report to be complete. Discussion that slippage was up. Staff has been directed to keep an eye out for breaks. Discussion about leak detector equipment. Doug will find the information for the company.

Delivery Contracts for purchase: Kyle prepared a list of known sellers and contracts that are delinquent “on hold”. The city doesn’t really want to acquire the contracts. Once the city collects the water, it can’t be sold. Kyle has no contact information on Jason and Heather Miller, W. Dylan Edwards, or Vic Rippe. Victor Iverson met with Kyle today. He has been charged a $10.00 irrigation fee for several months and has paid that. He would like to apply that amount to his delinquent amount and make arrangements to clear the account in the next couple of months. Discussion that he should never have been charged for irrigation, and the application to the delinquency is appropriate. Code allows the city administrator to grant relief if within scope, or take to City Council. Discussion that any item should come to this board for recommendation before going to Council.

Staff has received complaint letters from LaVerne Hopkinson and Adonica Scott. John Hunaker, who wrote a letter previously to this board, told Kyle that he had asked that the city verify his xeriscape and he wanted to waive even the $3.00 charge because of the desert landscaping. He said he only lives here one month out of the year and doesn’t want to pay. City has verified that he is connected to the irrigation water. Derek and Kyle will look at it. Discussion that the $3.00 fee will not be waived because it maintains the secondary system and supports the culinary water. Further discussion that he has the right to go to City Council, but that that body doesn’t want to see these complaints every week. Kyle will check with Kevin for direction.

Kyle is concerned with the hold accounts that have no contact information. Within 180 days, the contract is supposed to come back to the city.

Petter Schoyen died, his wife Corinne wants to sell - there are 8.5 shares in their name. Amanda Sandoval shows an outstanding 66.52 on her account. The payment must be made before the contract is traded.

Anybody wanting to buy water shares should be sent to Kyle. The city doesn’t want to broker the sales, but does want to assist in moving the contract. The water is not connected to the property, but may only be used in LaVerkin and is connected to the person holding the contract.

Discussion about those who have an outstanding account and are still using the water. If they pay, the water is still in the contract. Possibly give a little more time to work out.

Secondary Water Filter System: Engineers have created a design to install above ground with current infrastructure. Designed so there are 4 inlets, 2 go one way, 2 go the other way. Water comes to a catch basin with a ½” screen. This is a less expensive design than originally expected and still meets all the standards if only changing filters. It is a “U” design. Kyle will give to Gary Zabrieski for the final grant proposal money. It will be reviewed before it goes to 5-County.

Since the Conservancy District has been dredging, the water quality has been good with very few complaints. 100 East has no problems, but Ardella Heiner on Main Street says she still has problems with plugging. Karl will help her flush it out.

The grant time-frame will allow for installation in the late fall before it freezes. Chuck Carney has stated that he will give the city one week of water to flush through the system.

Discussion that the pipe at the cemetery was half full with slimy mud. It will be ready to flush on Monday. They will pour cement and fill the trench the 14th, they will work on the culinary and then water-settle the trench. Once the system is stirred up by flushing, there is concern that it will affect the whole system. Possibly flush in the middle of the week at night. Timing needs to be worked out. Discussion to run for an hour and see if it clears, then possibly another hour. The 12” line should run fast.

Adjourn: Motion to adjourn at 6:33 p.m. by Doug Gubler, second by Pat Andregg. Motion carried unanimously.


Minutes taken by June Jeffery.

                           

Virgil Bice, Chair

 

 

Date Approved, August 17, 2009