• B. Recognitions:
• 1. 2011 La Verkin Royalty

• C. Appointments:
• 1. Planning Commissioners

• D. Consent Agenda: (Items on the consent agenda may not require discussion. These items will be a single motion unless removed at the request of the Mayor or City Council.)

• 1. Declarations of conflict of interest
• 2. Agenda
• 3. Minutes: March 16, 2011 regular meeting minutes
• 4. Review Invoices and Checks: $ 126,789.64

• E. Committee Reports: Planning Commission, Water Board, Sewer Board, Fire District

• F. Citizen Comment & Request for Future Agenda Items: No action may be taken on a matter raised under this agenda item. This item is reserved for items not listed on this agenda. (Three minutes per person.)

• G. Public Hearing:

• H. Business:
• 1. Resolution No. R-2011-06: A resolution revising the city's vacation leave policy, and providing an effective date.
• 2. Discussion and possible action on the bid for Pavement Maintenance Project and Notice of Award.
• 3. Discussion and possible action to authorize an increase in expenditures for a current secondary water filter Capital Project.
• 4. Resolution No. R-2011-07: A resolution opening and amending the fiscal year 2010-2011 budget.
• 5. Discussion and possible action on the Washington County Water Conservancy District Coordination Agreement.
• 6. Selection of the recipient for Grand Marshall and the Pioneer Award for the Washington County Fair.

• I. Staff, Mayor, & Council Reports: City Administrator, Public Safety, Director of Operations, Treasurer; Mayor & Council as follows:

• J. Adjourn:

Present: Mayor Karl Wilson; Council-members:  Scott Stratton, Phil Jensen, Ray Justice, Hugh Howard; Staff:  Kyle Gubler, Derek Imlay, Troylinn Benson, Kevin Bennett, Lloyd Watkins, Katie Wilson; Public:  Blair Gubler, Tom Kuhlmann, Michelle & Christanda Drake, Debra & Kaysha Howard, Brianna Williamson, Joe Phillips

•A.     Meeting Called to Order - Invocation by Invitation and Pledge of Allegiance given by Kevin Bennett

Christanda Drake - Princess

Andi Behunin - 1^st Attendant

Brianna Williamson - 2^nd Attendant

Kaysha Howard - Miss Congeniality

The Mayor presented the girls with their monetary awards for winning.  He also thanked Kyle Gubler for attending the pageant on his behalf.

• C. Appointments:
• 1. Planning Commissioners - Mayor Wilson would like to appoint Richard Hirschi to the Planning Commission, replacing Joe Webb. Hirschi's term will end in January 2015. Mayor Wilson would also like to appoint Joe Webb as 1^st Alternate on the Planning Commission. Alternate 2 is a vacant position and Mayor Wilson is accepting names and recommendations.

Motion made by Council-member Ray Justice to install Richard Hirschi as a member of the Planning Commission, replacing Joe Webb who will now be alternate number one, second by Council-member Phil Jensen.  Motion carried unanimously.

• D. Consent Agenda: (Items on the consent agenda may not require discussion. These items will be a single motion unless removed at the request of the Mayor or City Council.)

• 1. Declarations of conflict of interest
• 2. Agenda
• 3. Minutes: March 16, 2011 regular meeting minutes
• 4. Review Invoices and Checks: $ 126,789.64

Motion made by Council-member Hugh Howard to approve all the items on the consent agenda, March 16, 2011 regular meeting minutes, and invoices and checks in the amount of $126,789.64, second by Council-member Phil Jensen.  Roll Call Vote: Stratton-yes, Jensen-yes, Justice-yes, Howard-yes.  Motion carried unanimously.

• E. Committee Reports:
• 1. Planning Commission - There has not been a meeting since last City Council meeting.
• 2. Water Board - There has not been a meeting since last City Council meeting.
• 3. Sewer Board - The meeting was cancelled since there was not a quorum. Blair reported that Ash Creek will start cutting hay in the next 2 weeks and expect 6,000 bales. They will cost between $250 & $300 per bale.
• 4. Fire District - Chief Kuhlmann was called out of the meeting and did not return.

• F. Citizen Comment & Request for Future Agenda Items: No action may be taken on a matter raised under this agenda item. This item is reserved for items not listed on this agenda. (Three minutes per person.) - none

• G. Public Hearing: none

• H. Business:
• 1. Resolution No. R-2011-06: A resolution revising the city's vacation leave policy, and providing an effective date.

All the suggested changes were made on this policy.  Council-member Jensen read through the resolution and acknowledged that it addressed everything.  He also stated that if this policy doesn't work then it can be changed again later.

Motion made by Council-member Phil Jensen to accept Resolution 2011-06 revising the city's vacation policy, and providing an effective date of July 1, 2011, second by Council-member Ray Justice.  Roll Call Vote:  Howard-yes, Justice-yes, Jensen-yes, Stratton-yes.  Motion carried unanimously.

• 2. Discussion and possible action on the bid for Pavement Maintenance Project and Notice of Award.

Joe Phillips (Sunrise Engineering) addressed the Council and read the bids to them.  He found that Holbrook Asphalt Co to be the lowest bid.  He clarified that this bid is still higher than budgeted.  Mayor Wilson has brought a budget amendment to the Council tonight, so this award is to be subject to the budget amendment passing.

Mayor Wilson noticed that the high bidder did not bid on crack sealing for three streets.  Joe had not read the reason why, because they were not the lowest bidder.

Holbrook Asphalt Co has 7 days to bring a Performance Bond and Certificate of Insurance.  After which, the City has 7 days after that to respond.  The project should be finished within 30 consecutive calendar days once they begin.  This is the same company that did the sealing last year for La Verkin.

Motion made by Council-member Scott Stratton to accept Holbrook Asphalt Co.'s bid number and award them the contract, subject to the approval of a budget amendment, second by Council-member Hugh Howard.  Roll Call Vote: Stratton-yes, Jensen-yes, Justice-yes, Howard-yes.  Motion carried unanimously.

• 3. Discussion and possible action to authorize an increase in expenditures for a current secondary water filter Capital Project.

Mayor Wilson explained that the Department of Water Resources authorized a building around the filter project controls, which is 90% complete.  This building brought up security of the filters themselves.  Derek Imlay has put a plan together to put a building around the filters also.  Mayor Wilson spoke with Jim Lemmon, a representative with the Dept. of Water Resources for Southern Utah about reopening the bond.  Mayor Wilson recommended not reopening it and to just complete the project, leaving the bond as it is and to make a separate Capital Project Fund and do it ourselves.  The reason was the costs involved in changing it.  He will be bringing back it to Council soon.

• 4. Resolution No. R-2011-07: A resolution opening and amending the fiscal year 2010-2011 budget.

Mayor Wilson explained the reason for the proposed amendment.  Only three lines in the budget will be affected and he proceeded to read through and explain those lines.  There will be a net increase in General Fund budget of $12,000.  He proceeded to update the Council on the budget's year-to-date figures.

Motion made by Council-member Hugh Howard to adopt Resolution 2011-07, second by Council-member Phil Jensen.  Roll Call Vote: Stratton-yes, Jensen-yes, Justice-yes, Howard-yes.  Motion carried unanimously.

Mayor Wilson signed the Notice of Award to Holbrook Asphalt Co. and gave the signed copies to Joe Phillips of Sunrise Engineering.

• 5. Discussion and possible action on the Washington County Water Conservancy District Coordination Agreement.

Mayor Wilson gave a brief history of the agreement.  He still does not feel it is done yet and has put in questions to be addressed to Barbara.  Mayor has verified the water rights to the best of this ability.  He explained what the agreement entails.  Instead of paying 1/3 of the bill, La Verkin will now be paying a proportionate share which will save La Verkin a lot of money.  The Mayor recommends continuing this item of business.

Motion made by Council-member Ray Justice to continue, second by Council-member Hugh Howard.  Motion was carried unanimously.

• 6. Selection of the recipient for Grand Marshall and the Pioneer Award for the Washington County Fair.

Kyle Gubler addressed the Council and passed out a list of potential names for the Grand Marshall and the Pioneer Award for the 2011 Washington County Fair.  He needs names from the Council tonight.  It was decided that Ardella Heiner would be asked to be the Grand Marshall and Muriel Church given the Pioneer Award.  Kyle will inform Wendy Sandberg of the Council's decision.

• I. Staff, Mayor, & Council Reports:

City Administrator - Kyle Gubler

      Kyle proceeded to go through the Administrator's Report with the Council.

• 1. Beautification Committee met tonight but only one member was there.
• 2. UDOT - Derek and Kyle attended a UDOT meeting and Kyle will be applying for our State Street Enhancement program, but it will be very competitive.
• 3. FCAOG - He met with Diane Lameroux concerning Silver Acres road project. The CDBG program is suspended indefinitely by the Federal Gov't. La Verkin's low income survey expires at the end of 2012.
• 4. Tree City USA - Mayor Wilson gave a presentation about Confluence Park at their luncheon in Springdale. The 4^th Grade Foresters will be held in honor of Arbor Day.
• 5. Easter Egg Hunt - It will be held on April 23^rd.
• 6. He and Derek met with Siemens Company and they gave grants options for the city to apply for upgrading our water system.
• 7. The Sidewalk Grant application has been turned in.

Public Safety - Chief Lloyd Watkins

• 1. 10 days ago there was an incident concerning an intoxicated 20 year old man with a blood alcohol level of .16 at Farmer's Market where he assaulted several people. Jake Bulkley chased after him and after noncompliance, he was tasered. No one was injured.
• 2. The statistics are on the website. We are twenty percent down from last year. Disorderly and domestic violence is up and assists are down. Criminal offenses are up from last year.
• 3. Council-member Howard told Chief some hay had been stolen off his property and questioned if anyone else had reported the same thing. Lloyd, at that time, had not heard of anything.

Director of Operations - Derek Imlay

• 1. Six streetlights were installed in Riverwood 2^nd phase. These lights are owned by La Verkin. The homeowners seem happy.
• 2. John Postert is sending letters to property owners on State Street concerning weed control. This is a step before giving them a fix-it ticket.
• 3. Crews are busy finishing projects, mostly irrigation. Derek thanked the Mayor for the time he had put into helping with the irrigation.

Treasurer - Troylinn Benson

• 1. The irrigation letter and annual water report has gone out to all those with utility contracts. 1500 letters were stuffed by hand. She thanked the staff for all their help getting them done and in the mail on time.

Mayor Wilson: Public Safety, HCAC, Confluence Park, Water, Sewer Board

• 1. Health insurance will be rising 2.2% next year and he will adjust the tentative budget accordingly. Mayor is trying to put as much into the budget even with constraints the Council has given him.
• 2. The Mayor's Association meeting - The County Commission is recommending all cities to become a "coordinating" agency instead of a "cooperative" agency with the federal government.
• 3. The new irrigation filters are working really well. The irrigation has been shut off the last 2 days to push debris out. They are set to cycle every 36 hours.

Jensen: Historical Preservation, Youth City Council, Solid Waste

• 1. A couple of years ago he wrote and presented a song entitled "Don't Waste Dixie" to the WCSW. They have recently posted that song on their website, www.wcsw.org.
• 2. Our county is the leading the state in recycling. On April 30^th, the landfill will be accepting hazardous materials free of charge. This is to encourage proper disposing of hazardous materials. The county is still experimenting with cardboard recycling.
• 3. The recycling bins were overflowing all over the county, presumably because of spring cleaning in households. The trucks are working hard to get them emptied before they overflow.

Justice: Planning Commission, Homeland Security/CERT, Confluence Park, and ZC3 - nothing to add.

Beecher: Beautification, Economic Development, Trails Committee - not present.

Stratton: Utah Shooting Sports Park, Public Works, Fire District, Sewer Board, Zoning - nothing to report.

Howard: Mosquito Abatement, Recreation, City Festival

      1.   The cold winter should have an effect on the mosquitos this year.  They are buying a $47,000 machine to test and a $450,000 building.

• J. Motion made to adjourn by Council-member Ray Justice, second by Council-member Hugh Howard. Motion carried unanimously at 7:05 p.m.

Minutes were taken on behalf of the City Recorder by Katie Wilson.