LAVERKIN CITY WATER BOARD AGENDA

Monday, February 8, 2010 6:00 p.m. Special Meeting

435 North Main Street, LaVerkin, Utah 84745

I.   Call to Order

II. Approval of Minutes: November 16, 2009 minutes

III. Reports:

A.     Financials

B.     Water usage:

1.      Culinary Water

2.      Secondary Water

C.     Delivery Contracts for purchase

D.     LaVerkin City Culinary Water Improvement Project, 2010.

IV.  Unfinished Business:

V.   New Business:

A.     March Training

B.     Turn Irrigation Water Into System

C.     Transfer of funds from Savings to Checking to cover Capital Facilities Project. Discussion and possible action.

VI.  Public Concerns for Council Consideration: Identification of issues for consideration of future meetings.

VII. Board members concerns

VIII. Adjourn

In compliance with the American with Disabilities Act, individuals needing special accommodations (Including auxiliary communicative aids and services) during this meeting should notify the City Office,

635-2581.

The City Recorder does hereby certify that the above notice was posted on the LaVerkin City website www.laverkin.org, the Utah Public Meeting Notice website http://pmn.utah.gov and

the city office buildings at 435 N. Main and 111 S. Main on February 5, 2010

June Jeffery, CMC

City Recorder

LAVERKIN CITY WATER BOARD MINUTES

PUBLIC MEETING

Monday, February 08, 2010 6:00 p.m.

435 North Main Street

LaVerkin, Utah 84745

Attendance: Board Members:  Derek Imlay, Norm Gubler, Virgil Bice, Pat Andregg, Kyle Gubler, Karl Wilson, Anna Andregg, Dan Howard, Doug Gubler.

Call to Order: Virgil Bice, at 6:00 pm.  Meeting opened by Doug Gubler.

Approval of Minutes:  Motion by Derek Imlay, 2^nd by Pat Andregg. Motion carried.

Reports:

A. Detailed Financial given to the board by Karl Wilson.  Expenses over revenue is about $10,000.00, Karl Wilson will go into detail further into the agenda.

B. Water usage, Karl Wilson gave the board the current readings, irrigation water usage was 2373 ac ft, 277.22 under use the prior year was 221 or 8.35% under use, the prior year before that it was 10.5% under use.  There will not be a lot of water to Confluence Park until they do more work down there, more manageable not wasteful, put in a valve and 6"pipe and loop area put in new filter in River Wood so we can go one way or the other.  Ash Creek will do the trenching; the cities can't afford to

1. Culinary Water: There was 17.79% slippage.  With new water line going in slippage should drop, right now 25%/50% may be because of the old water line.

2.  Secondary Water:  No questions from the board.

C. The delivery contracts change.  One share was sold for $1,600.00 which was less than anticipated.  The hold accounts were forfeited for non payment 10 or so people have not made payments, they have 180 days after the city notifies them about the non payments.  The board agrees that it's time to move on this issue it has been 3 years.

D. La Verkin City Culinary Water Improvement Project, 2010.  Project started today, it was realigned a little bit from what the bid had on paper to reality.  They are going up to 400 N. and take the old 6" culinary water line and make it an irrigation line and put in a new culinary water line there are about 15 connections there, but the cul d sac  which has 3 homes in it will not be done.  Connection in at 100 E. and give availability to irrigation water.  City will have an estimate for the next meeting, engineers recommend doing something.  Main part of the project is replacing main line with 12" pipe that will be going in under the side walk.

New Business:

A. March Training:  Karl Wilson asked board if some one wants to attend, the cost will be paid for by either irrigation water account or culinary water account.  Pat Andregg says he'll go if its beneficial to the city, Karl says it is beneficial some of the topics would apply to the city water system, Karl also says he may go if his schedule will allow it, also Norm Gubler may want to go.

B. Turn Irrigation Water Into System:  Water turn on approximately 03/15/10 unless it is muddy from run off.  Ron Thompson says he will dredge out as needed.  So the turn on day could be delayed a couple of weeks.  Rural Water may have a loan for irrigation projects and may finance up to 100%, city could pay ½ with cash and ½ with a low interest loan if necessary.  This is in regards to the filters.  Karl Wilson wants to know if the board is amenable to off set with culinary water usage if system is down for 7/10 days to install the filters?

C. Transfer of Funds from Savings to Checking to cover Capital Facilities Project.  Cash in checking is negative $23,571.55, this year $20,000 has been spent on the 88 N. State capital project, $26,000 on engineering on filters already, $46,000 in capital projects this past year, 15,000 was pulled over from savings.  $59,000 annual revenue budget for this year.  The City charges 5 months in the spring, and 4 months in the fall renters pay a fee 9 months out of the year.  Base line cost is $69,000 budgeted for this year.  Dan Howard asks if the canal can run by its self and still make the payments.  Karl says maintenance will go down for a while, while the filters are new and then go back up as the system ages.  Karl says revenue is $6,800. above expenses and he would like to build up reserves so that in about 4/5 years we can start the season in the black, the loan can be drawn out to 20 years, his desire is to leave assessments as low as possible, loan would be about 20/30,000 a year and payments around 1,700 a month.  Karl Wilson is asking the board to transfer $10,000 from savings that makes $25,000 transfer for projects, there is $211,000 in the PTIF account.  Pat Andregg makes motion to transfer $10,000. 2^nd by Dan Howard, motion carried.  Dan Howard says to go carefully and pay off loans as quickly as possible.  Karl states a new administration can change time frame for loan pay off.  With reduced sales taxes, property taxes everything the city depends on is reduced.  Now to a point we've recovered and budgeted for the reduction in revenue, unless they go down more, we're fine, if the population goes down then we will have issues in 2 or 3 department ledgers, users using the system is what is paying for the system.

Adjourn: Motion by Norm Gubler 2^nd by Karl Wilson at 6:50 motion carried.

The next scheduled meeting will be held in March.

Date Approved: March 15, 2010